Events Coordinator - Group Communications - 15 month parental leave cover

We are on the look out for an Events Coordinator to join our Group Communications team on a 15 month fixed term contract. This role supports the Event Manager in delivering all aspects of event execution, including planning, logistics, budget management, onsite coordination, and post-event reconciliation. Events range from company conferences and the Annual General Meeting to financial results presentations, internal and external stakeholder engagements, agricultural shows, senior leadership meetings, and charity partner events such as GroceryAid.

Please note: this is a 15 month fixed term contract opportunity.

You will be responsible for:

Manage multiple events simultaneously, taking ownership of key elements for both on- and off-site events, including UK-wide travel and occasional overnight stays.
Create event proposals and maintain clear communication with senior stakeholders throughout the process.
Coordinate planning meetings, assist with pre-event documentation, and ensure smooth logistics from brief to delivery.
Research and book venues, catering, AV requirements, and third-party suppliers (e.g., activities, speakers, entertainment).
Oversee delegate management, including websites, attendance, dietary needs, and seating plans.
Brief and manage internal teams and external agencies to support event delivery.
Monitor budgets, raise POs, and ensure cost-effective planning and timely supplier payments.
Provide on-site support and act as the main contact in the Event Manager’s absence.
Gather feedback through surveys and analyse results to improve future events.

You will need:

Proficient in MS Excel, including mail merge, VLOOKUP, and pivot tables.
Strong organizational, planning, and prioritization skills.
Experience in budget management and cost control.
Effective communication and stakeholder engagement skills.
High attention to detail and accuracy in all tasks.
Skilled in problem-solving and finding practical solutions.
Collaborative team player who values diverse perspectives.
Ability to remain resilient and adaptable in high-pressure situations.
Solid administrative and coordination capabilities.
Familiarity with systems such as Oracle, Condeco, Concur, Your Contribution, and W&P.

What's in it for you:

We’re all about the little helps. That’s why we make sure our Tesco colleague benefits package takes care of you – both in and out of work. Click Here to find out more!

Annual bonus scheme of up to 10% of base salary
Holiday starting at 25 days plus a personal day (plus Bank holidays)
26 weeks maternity and adoption leave (after 1 years’ service) at full pay, followed by 13 weeks of Statutory Maternity Pay or Statutory Adoption Pay, we also offer 6 weeks fully paid paternity leave
Free 24/7 virtual GP service, Employee Assistance Programme (EAP) for you and your family, free access to a range of experts to support your mental wellbeing

About us:

Our vision at Tesco is to become every customer's favourite way to shop, whether they are at home or out on the move. Our core purpose is 'Serving our customers, communities and planet a little better every day'. Serving means more than a transactional relationship with our customers. It means acting as a responsible and sustainable business for all stakeholders, for the communities we are part of and for the planet.

We are proud to have an inclusive culture at Tesco where everyone truly feels able to be themselves. At Tesco, we not only celebrate diversity, but recognise the value and opportunity it brings. We're committed to creating a workplace where differences are valued, and make sure that all colleagues are given the same opportunities. We're a big business with diverse working patterns and many business areas which means that we can find something that works for you. Everyone is welcome at Tesco.

We have recently announced that we will be moving towards a more blended working week – combining office and remote working. Our offices will continue to be where we connect, collaborate and innovate. Please talk to us to about how this can work for you.

NOTE: Should you be successful in your application, your offer will be subject to and conditional upon you providing your bank account details on your agreed start date.

We're proud to have been accredited Disability Confident Leader and we're committed to providing a fully inclusive and accessible recruitment process. For further information on the accessibility support we can offer, please visit https://www.tesco-careers.com/accessibility